Privacy Policy

At Lumina HR Guild, we are committed to protecting the privacy and security of the personal information entrusted to us. This Privacy Policy outlines how we collect, use, disclose, and protect information gathered through our site, which is dedicated to providing comprehensive HR solutions and expertise, including Talent Acquisition, HR Consulting, Employee Development, Organizational Design, and Compliance & Policy Development.

Information We Collect

We may collect various types of personal information, depending on your interaction with our site and the services you seek. This includes:

• Identifiable Information: This may include your name, email address, phone number, professional title, company name, and other contact details provided when you engage with us for services, register for an event, subscribe to our newsletter, or fill out a contact form.
• Professional Information: For talent acquisition and HR consulting services, we may collect information related to your professional background, CVs, resumes, employment history, skills, and qualifications.
• Usage Data: We automatically collect information about how our site is accessed and used. This may include your IP address, browser type, browser version, the pages of our site that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.
• Communication Data: Records of your communications with us, including emails and inquiries.

How We Use Your Information

The information we collect is used to provide and improve our HR solutions and services, and for various legitimate business purposes, including:

• To deliver our talent acquisition services, matching candidates with suitable roles.
• To provide HR consulting, employee development, organizational design, and compliance & policy development services.
• To respond to your inquiries and requests, and to provide customer support.
• To send you relevant information, such as newsletters, updates, and marketing communications, based on your preferences.
• To improve our site functionality, user experience, and the quality of our services.
• To comply with legal obligations and protect our legitimate interests, such as fraud prevention and ensuring the security of our services.

Legal Basis for Processing Personal Data (GDPR)

For individuals within the European Economic Area (EEA) and the UK, we process your personal data under the following legal bases:

• Consent: Where you have given clear consent for us to process your personal data for a specific purpose (e.g., subscribing to a newsletter).
• Contractual Necessity: Where the processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract (e.g., providing HR consulting services).
• Legal Obligation: Where the processing is necessary for compliance with a legal obligation that we are subject to.
• Legitimate Interests: Where the processing is necessary for our legitimate interests or those of a third party, and your interests and fundamental rights do not override those interests (e.g., improving our services, preventing fraud, direct marketing).

Disclosure of Your Information

We may share your personal information with third parties in the following circumstances:

• Service Providers: We may engage third-party companies and individuals to facilitate our services, perform service-related services, or assist us in analyzing how our site is used. These third parties have access to your personal information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
• Business Transfers: In the event of a merger, acquisition, or asset sale, your personal information may be transferred.
• Legal Requirements: We may disclose your personal information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
• For Talent Acquisition: With prospective employers and clients strictly for recruitment purposes, with your explicit consent where required.

Data Security

We prioritize the security of your data and implement appropriate technical and organizational measures to protect your personal information from unauthorized access, loss, misuse, alteration, or destruction. We employ industry-standard encryption and security protocols.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. The precise retention period depends on the type of data and the context in which it was collected.

Your Data Protection Rights (GDPR and Others)

Depending on your location, you may have specific rights regarding your personal data. For individuals in the EEA and UK, these rights include:

• The right to access: You have the right to request copies of your personal data.
• The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure: You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The right to withdraw consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.

If you make a request, we have one month to respond to you. To exercise any of these rights, please contact us using the details provided below.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We encourage you to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

• Address: GUY BANKS ROAD, UK, Cayman Islands